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September 20, 2019

Get Your Life Back & Grow Your Business with a Virtual Assistant

As an entrepreneur or small business owner, your day is filled with tasks and to-do lists that may feel never ending. From paying bills to handling payroll, every item on your list is critical. You’ve probably found yourself saying, “If only I had someone to handle these responsibilities, I could have so much of my day back.”

The good news is that there is someone that can help you with the little things: a virtual assistant. Employing an assistant enables you to focus on core business functions. Here’s how you’ll benefit—both personally and professionally—by hiring a virtual assistant (VA).

Reduce Your Workload

The most obvious personal benefit of using a VA is that they take responsibilities off your plate. They can conquer items on your to-do list that you don’t feel are the best use of your time or are simply mundane.

When you’re bogged down in a mountain of tasks, it’s hard to focus on the most important responsibilities like growing your business. With a VA, you can offload them to a person whose sole responsibility is checking off your tasks . They can take care of things like screening calls, checking social media, answering emails, and more.

If you want to be more productive, hiring a VA can reduce the daily stress and hurdles that come with owning a business.

Save Money and Physical Space

Because VAs typically aren’t full-time employees, they are likely paid on an hourly basis. Therefore, you’re only paying them for the time they contribute to the tasks you delegate to them. You have the flexibility to give them more or fewer hours depending on your business needs and budget for the month.

In addition to saving money through payroll, a virtual assistant, as the name suggests, works from their own office space – be it their home, a co-working space, a personal office, or even a coffee shop. The beauty is that you don’t have to pay for a physical workspace, computer, phone, and other professional necessities that a full-time employee would require.

Explore New Business Opportunities

Expanding your business by discovering new business opportunities is the only way to bring in more revenue. Unfortunately, small business owners don’t always have the time to prioritize this.

Whether you want to add a new revenue stream to your business or seek new leads, there are aspects of these endeavors you can delegate to a VA. The key, though, is clear communication and directions. It is possible to delegate organizational and management tasks to a trusted VA to help you grow your business.

What To Look For in a Virtual Assistant

When it comes to hiring a virtual assistant, finding the right fit can either lessen or cause more stress. When you work closely with someone, trust and communication are the cornerstones to your relationship. Here are just a few traits that a successful VA should have:

  • Extremely organized
  • Good with time management
  • Impeccable communicator
  • Takes ownership for mistakes
  • Meshes well with your personality
  • Has flexibility with hours and is easily reachable
  • Shows a willingness to learn
  • Anticipates problems and provides solutions

The need your business has for an assistant is unique, so be sure to add specific character traits and requirements accordingly.

Choosing the Right Virtual Assistant

With today’s technology, you can have either a human or digital assistant, or both. Hiring a human virtual assistant is fairly straightforward: this employee works for your company, usually from a distance, and handles various tasks.

Using a digital assistant looks a little different.

You’ve probably encountered a business’s digital assistant, whether it was through an automated phone greeting or via a chatbot on their website. Chatbots have become so common that according to Business Insider, 80% of businesses will be using a chatbot by 2020.

So, what do you get when you combine an easy-to-use app with a full-functioning digital assistant? The answer is Ninja Number.

Small business owners and entrepreneurs must keep up with an influx of phone calls and texts, keep them organized and prioritized, and most importantly, get back to them quickly. It’s a lot to keep up with. Ninja Number takes care of all of this as their digital virtual assistant.

The app organizes missed calls, texts and voicemails and reminds them when they’ve missed a call. Plus, it uses automation and artificial intelligence to reply automatically to texts and voicemails – something a typical smartphone won’t do.

For entrepreneurs who also have a human virtual assistant, Ninja Number can be shared across five devices. This means that the digital assistant (Ninja Number) handles the front end of incoming calls and texts, and the human assistant takes over from there. Ultimately, business owners will spend much less time on the phone and more time on what matters most to them.

If you’re interested in a digital virtual assistant, sign up for a free, one-week trial with Ninja Number.

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